UNM's Qualtrics Platform Support Matrix specifies the data categories/elements that have been reviewed by UNM’s Information Security and Privacy Office and UNM data stewards that can be captured in Qualtrics. It is your responsibility to ensure that the data collected in Qualtrics has been reviewed for storage on the platform. UNM recommends that researchers consider what data is already collected and accessible in UNM enterprise systems so that survey respondents are not asked to re-enter data that UNM already has. 

By using the Qualtrics system you acknowledge your responsibility to work in compliance with the recommendations included in the support matrix, any applicable protocols (such as IRB), any data use agreements, and all applicable UNM policies in your use of the Qualtrics system and the management and use of collected data both within and outside of the Qualtrics platform.  

Qualtrics Sensitive Data Guide

These reviews do not reduce your responsibility as a user of this system for managing, transferring, storing, sharing, retaining, preserving, and destroying all data collected through these or in outside systems in a manner consistent with the requirements of UNM’s data classification system, and associated policies.

Qualtrics Platform Support Matrix (rev. 2022-04)
Data CharacteristicsRecommended Platform
Classification LevelSample Data ElementsQualtrics

  

Generic System
"E Class" (Encrypted)
Student Military Records


  • Encrypted storage,
  • Encrypted transfer,
  • File-level access control,
  • Download control,
  • Logging of access and activity,
  • Full- and incremental encrypted backups
Student Medical Records


Social Security Number (or part of SSN)


Protected Health Information (eg)

  • Name
  • Age
  • Sex
  • Injury history
  • Social history
  • Health care access


Employee Benefits File
Employee Health Records
Protected Payroll and Health Benefits Deduction Information
Banking Information
Tax Information
Human Subjects Research Data - Including PII
Data subject to ITAR restrictions
“C Class” (Confidential)
Payroll File (not in “E Class” above)
  • Encrypted Storage
  • Encrypted transfer,
  • File-level access control
  • Full- and incremental encrypted backups.
Personnel File (not in “E Class” above)
Employment Transactions
Research Proposals
Work in Progress Budgets
PCard Number
Employee Address
Confidential Student Information
  • Grades
  • Disciplinary records
  • Student ID number
  • Race
  • Gender
  • Data of birth
  • Telephone list
  • Address (school or permanent)
  • Electronic mail address
  • GPA

Human Subjects Research Data - Anonymized

Research data not subject to more restrictive controls that have not otherwise been published or publicly shared
Community member information
  • Name
  • Contact information
  • Demographics (age, gender, ethnicity, etc.)

Data related to unfiled or pending patents
“P Class” (Public)
Records accessible pursuant to NM IPRA
  • File-level access control
  • Full- and incremental backups
Sunshine portal data
Information on public web sites
Employee Information classified as “directory information”
  • Name
  • Job title
  • Department

Student information classified as “directory information”
  • Name
  • Major field of Study
  • Enrollment status
  • Dates of attendance
  • Degrees and awards
  • Most recent previous educational agency or institution
  • Participation in officially recognized activities and sports – including weight and height of athletic team members

Sample data elements added beyond those in the current online data classification 

Related UNM Policies